office move

moving officeMost employers require employees to handle the grunt work when it comes to relocating offices. This is a hard and thankless job, but as the saying goes, somebody has got to do it. Before you go into full on panic mode, remember that many an employee have handled the task that lay before you. Despite the seeming impossibility of completing this task on top of all your other duties, it can be done.

Now that you’ve realized your potential to actually get this move done, just follow our easy guide to make the process run a little more smoothly.

Scope Out The New Spot

If at all possible take a look at your new space or at the very least ask the boss for a blue print or a generalized description. Knowing the lay of the land will assist you in planning exactly how you will want to configure your new office. It is a lot easier to know before a move how you plan on setting the office up rather than trying to figure it all out on moving day.

Consider If You’ll Need Any New Furniture/Decorations

When you find out exactly what your new space will be like, begin to anticipate what exactly you may or may not need in your new space. This may mean acquiring or discarding new furniture and decorations to fill in the space in the best way the fits your needs and tastes. You may even want to get outside opinion from a fellow co-worker, significant other or friend to see if they have any ideas on how exactly you can maximize your space. Pro tip: search on Pinterest or browse through IKEA to get awesome ideas on how to organize and decorate your office in fun, utilitarian and creative ways.

Have A Pow Wow With Your Boss

If your boss hasn’t taken the time to discuss the move with you, it is a good idea to schedule a meeting or shoot him an email. This will give you the time to get all the little details that you need to know before moving day. Find out when moving day is, what to take, where you are going, etc. This will also give your boss a chance to remind you of any important things they forgot to mention to you about the move.

Pack The Non-Essentials

Decorations, pictures, plants and other unnecessary items should be the first things that you pack away. In fact, the day that you find out you are going to move offices is a good day to get this done. Store the items away in a safe place until you find out if the new office will have room for them or not. You may even take this time to consider whether you want to decorate your office in a different way than the old one.

packing boxesPack Up the Filing Cabinets

The great thing about filing cabinets is that everything should be organized in such a way that you can just put it into boxes. However, if you have some unfinished filing, it is a good idea to get it out of the way before you move to make sure nothing gets lost in the shuffle. It is also wise to make sure that there is enough room for all the files you have in your new office; if not, you will need to broach the topic with your boss.

Lastly, The Desk

Depending on how organized you are, this task can either be tremendously easy or horrifically difficult. If your desk is organized then you can easily pack everything neatly into boxes to be moved. If your desk isn’t organized, we recommend getting everything in working order first then boxing it. Having everything orderly when you box up the desk makes it about one thousand times easier when it comes to unpacking.

Don’t Freak Out

A lot of people get really stressed over small problems like having to move offices. Try to put how small the problem is in to perspective and look on the bright side. This move will be over with before you know it!

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Written by Margarita Hakobyan
Margarita Hakobyan is CEO and Founder of Moverscorp.com.